1. Introduction

Oneida Lake Arts and Heritage Center ("we," "us," or "our") is a New York not-for-profit arts organization. We respect your privacy and are committed to protecting your personal information. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you visit our website, attend our events, or interact with us.

This policy complies with applicable New York State laws, including the New York SHIELD Act (N.Y. Gen. Bus. Law § 899-aa), and relevant U.S. federal privacy regulations.

2. Information We Collect

A. Information You Provide Voluntarily

Contact Information: Name, email address, mailing address, and phone number

Donation Information: Payment card details, billing address, donation amount, and donation history (payment information is processed through secure third-party processors; we do not store full payment card details)

Event Registration: Information provided when registering for events, workshops, or exhibitions

Membership Information: Membership preferences, selections, and renewal data

Communications: Any information you provide when contacting us, subscribing to newsletters, or submitting inquiries

Volunteer & Employment Information: Skills, availability, resumes, and references submitted for volunteer or employment opportunities

B. Information Collected Automatically

IP address, browser type, operating system, and device type

Pages visited, time spent, click patterns, referring URLs, and navigation paths

Cookies and similar tracking technologies (see Section 9 below)

C. Information from Third Parties

Payment processor confirmations

Social media interactions (subject to each platform's privacy policy)

Co-hosted event partner registration information (with your consent)

3. How We Use Your Information

Process donations and memberships: Process contributions, issue tax receipts, and manage membership benefits

Communicate with you: Send newsletters, event announcements, program updates, and fundraising appeals (you may opt out at any time)

Register for events: Manage attendance, workshop participation, and exhibition openings

Improve our programs: Analyze engagement and attendance patterns

Process applications: Evaluate candidates for employment, internships, and volunteer positions

Comply with legal obligations: Maintain records as required by New York State and federal nonprofit regulations

Protect our organization: Detect and prevent fraud, unauthorized activity, and misuse of our website

4. How We Share Your Information

We do not sell, rent, or trade your personal information. We may share information in these limited circumstances:

Service Providers: With trusted vendors (e.g., payment processors, email platforms, donor management systems) who are contractually bound to protect your data

Event Partners: With co-presenters or venue partners when necessary for your participation, with your knowledge

Grant Reporting: Aggregated, anonymized data to demonstrate program impact to funders

Legal Requirements: When required by law, court order, or government regulation

Organizational Transfers: In the event of a merger, acquisition, or restructuring

5. Data Security

We implement administrative, technical, and physical safeguards to protect your personal information, including encryption of sensitive data in transit and access controls. However, no method of electronic transmission or storage is 100% secure, and we cannot guarantee absolute security.

6. Data Retention

We retain your personal information only as long as necessary to fulfill the purposes described in this policy or as required by New York State and federal law. Donation and financial records are retained in accordance with IRS requirements for tax-exempt organizations (typically 7 years).

7. Your Rights and Choices

Depending on applicable law, you may have the right to:

Access, correct, or delete your personal information

Opt out of marketing and fundraising communications

Restrict or object to certain processing activities

Withdraw consent at any time (where processing is based on consent)

To exercise these rights, contact us at [email address].

8. Children's Privacy

Our programs and website are not directed at children under 13. We do not knowingly collect personal information from children under 13. If you believe a child has provided us with personal information, please contact us so we can delete it.

9. Donations

Oneida Lake and Arts Heritage Center is a tax-exempt organization under Section 501(c)(3) of the Internal Revenue Code and is registered as a charitable organization with the New York State Office of the Attorney General, Charities Bureau (Registration No. [insert number if applicable]). Contributions to [Organization Name] are deductible as charitable donations to the extent permitted by law. No goods or services were provided in exchange for this contribution, unless otherwise disclosed at the time of donation. For contributions where goods or services were received (such as event tickets, merchandise, or auction items), only the portion of your donation exceeding the fair market value of those goods or services is tax-deductible, as specified on your donation receipt. A copy of our latest financial report may be obtained by contacting us at [email protected]  or by visiting the New York State Attorney General's Charities Bureau website at www.charitiesnys.com. We recommend consulting your tax advisor regarding the deductibility of your contribution based on your individual circumstances.